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Transferring Outlook Data

Tim showed me how to use the Microsoft 'Save My Office Settings' tool, which worked like a champ as I was setting up my new machine. So if you want to have the same settings, toolbar locations, rules, etc. on a different machine...just go to Microsoft Office Tools->Save My Settings. Then transfer that file (*.OPS) to the new machine and load it the same way, very nice.

Now to Outlook...
I wanted to transfer all of my outlook data to the new machine also, which required messing with the infamous 'outlook.pst' file. This file can be found at "C:\Documents and Settings\Kyle Archer\Local Settings\Application Data\Microsoft\Outlook\".

I found out that PST stands for 'Personal Store' according to Microsoft. Anyway, this monster file contains all your emails, events, contacts, notes, etc. It can get quite large and mine was appraoching a Gig. Even when you clean out your junk mail, delete stuff then remove your 'Deleted Items', it doesn't do I went Googling and found this helpful article from Bob Cerelli (link). Go to Options->Mail Setup Tab->Data Files to help manage your pst file.

Good luck! I reduced the size of my PST file by 65% on my new machine.


Alexis said…
There is a not bad utility,which works with mails-ms outlook viewer,it has free status as how as I remember,also application can help, when your mailbox is not accessible, it can happen, when something is wrong with your corporate mail server,is able ensure full compatibility with this platform, it represents one of the most popular programs for mail processing,restore all messages, contacts, tasks and calendars cannot be stored on client PC due to security reasons,pst viewer Microsoft and Outlook email viewer features a powerful algorithm, that decrypts *.ost format and extracts your data as a set of files in *.eml, *.txt and *.vcf formats,also convert your data to a *.pst file, that can be easily opened by any email client, you can even forward this file, recovered with Microsoft Outlook .pst viewer to any other PC within your local network.
Alex said…
This action can do through next tool-how to view the mail connent of ost file in ms outlook 2003,because it helped me in similar situation and program has free status as far as I know,it will so help you to solve mail recovery problems,program was developed as a good addition for Microsoft Outlook, our customers usually recover their mailboxes, stored on Microsoft Outlook,easily guide you through all steps of recovery process, it does not matter, which level of computer skills do you have, Outlook 2003 .pst file viewer is easy for everyone, from beginners to professionals. We believe, that documentation is not needed.
Alexis said…
So i heard about nice tool which works with mails.And once this tool-outlook email viewer, which myself advised friends helped me.It was free as far as I remember,moreover tool can restore all messages, contacts, tasks and calendars cannot be stored on client PC due to security reasons.
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