Saturday, August 26, 2006

Transferring Outlook Data

Tim showed me how to use the Microsoft 'Save My Office Settings' tool, which worked like a champ as I was setting up my new machine. So if you want to have the same settings, toolbar locations, rules, etc. on a different machine...just go to Microsoft Office Tools->Save My Settings. Then transfer that file (*.OPS) to the new machine and load it the same way, very nice.

Now to Outlook...
I wanted to transfer all of my outlook data to the new machine also, which required messing with the infamous 'outlook.pst' file. This file can be found at "C:\Documents and Settings\Kyle Archer\Local Settings\Application Data\Microsoft\Outlook\".

I found out that PST stands for 'Personal Store' according to Microsoft. Anyway, this monster file contains all your emails, events, contacts, notes, etc. It can get quite large and mine was appraoching a Gig. Even when you clean out your junk mail, delete stuff then remove your 'Deleted Items', it doesn't do much...so I went Googling and found this helpful article from Bob Cerelli (link). Go to Options->Mail Setup Tab->Data Files to help manage your pst file.

Good luck! I reduced the size of my PST file by 65% on my new machine.
Post a Comment